Fleet management for companies across Europe
Handovers, AI damage checks, trips, fines, parking, fuel and maintenance on one record per vehicle. Priced for small and mid-sized fleets.
AI damage detection
Handover disputes cost money because nobody can prove what the vehicle looked like an hour ago. EasyFleet removes the argument.
The app prompts each angle in turn, on the phone the operator already carries.
Dents, scratches and missing or broken parts are located and outlined on the vehicle record.
Timestamped, with the operator’s name on it. The dispute ends before it starts.
Runs on ordinary smartphones, with nothing to install at the depot. Photos can be taken without signal, and the analysis runs in the EU once they upload.
A day on the record
Every handover, trip, parking bay, camera event, refuel and fine lands on the vehicle’s own record, with a name and a time against it.
The operational middle
Track-and-trace vendors stop at the map. Accounting stops at the invoice. The work in between is where the money leaks out.
Example: a € 109 traffic fine for VKT-41-R at 13:02 is read from the letter. M. Bakker had the van from 05:58 to 17:50, so it is matched to him and charged back.
Fines
Fines arrive, get read automatically, and land against whoever was actually driving. No spreadsheet, no guessing.
Example: a refuel in Utrecht at 14:07 is checked against the van’s own history. AI flags it: 78% above its usual 10.9 litres per 100 km.
Fuel
Consumption is watched per vehicle. When the pattern breaks you hear about it that week, not at the quarterly review.
Example: the front brake pads on VKT-41-R are 1,240 km over their limit, read from the van. The date still shows 29 days left, but the service is due now, by distance.
Maintenance
Service intervals track real mileage read from the vehicle, not a date somebody typed in last year.
New on the platform
Every trip is logged from GPS, built to the Dutch tax office’s requirements. Drivers mark each trip business or private in the app and add any detour kilometres, with no form to fill in. Records are kept for seven years, as the law requires.
| Time | Route | km | Type |
|---|---|---|---|
| 06:41–09:15 | Rotterdam → Amsterdam Centrum | 76.4 | Business |
| 11:08–12:02 | Amsterdam Centrum → Zuidoost | 18.4 | Business |
| 12:10–13:18 | Amsterdam → Utrecht | 47.9 | Business |
| 13:27–14:01 | Detour · Utrecht | 6.1 | BusinessPrivate |
| 14:18–17:44 | Utrecht → Rotterdam | 57.3 | Business |
Our camera unit watches the road and the driver. It flags following distance, lane departure, distraction and fatigue, and each alert comes with its clip, so you review footage instead of arguing about a number. It is the one capability that needs our hardware.
Road · ADAS11:32:07 · 84 km/h · A10 ringAIFollowing distance 0.8 sOnce the van is parked, the driver gets a notification asking whether to park there. One tap confirms it, and the bay is reserved in that zone. No parking app at the kerb, no permit expiring while the driver is inside, no ticket landing three weeks later.
EasyFleet · now
Park here?
Amsterdam Centrum · VKT-41-R
It draws on maintenance history, insurance, accidents, fuel use, engine data and the manufacturer’s manual, for every vehicle and every year. Ask whether to keep a van another season, or have it write the fleet report you would otherwise build by hand.
Is VLT-07-N worth keeping another season?
AIAssistant · read 214 records for VLT-07-N
Three signals say no.
Against that: it is your second-most-used van, out 84% of working days.
The whole platform
Sixteen capabilities in four areas, all writing to the same vehicle record.
Who it is for
Different pressures, same platform. Pick the one that sounds like your week.
Vehicles change hands every week. Handover records that still hold up when the damage is disputed a month later.
High mileage, thin margins, city zones. Fuel, fines and parking permits under one roof instead of four.
Vans full of tools and parts. Track stock, service intervals and exactly who had the vehicle when.
Driver behaviour, shift planning and vehicle condition on one screen, with the paperwork already done.
Hardware
The most common reason fleet software stalls is a hardware project nobody agreed to. Here is exactly what each option needs.
Handovers, damage detection, trip registration, fines, parking and maintenance run on the phones your team already carries.
No equipment
Many vehicles built since 2020 are already connected. With the owner’s permission, EasyFleet reads mileage, location, fuel or charge, and service alerts.
No equipment · varies by model
Already paid for GPS units? Connect them and get live tracking and engine data without replacing anything you own.
Your existing devices
A two-camera unit that watches the road and the driver, with the clip attached to every alert.
EasyFleet hardware fitted
Pricing
Tell us how your fleet runs and we send a written quote that shows what you pay and what is included. Your price follows the vehicles you run and the capabilities you switch on.
Always included
What shapes your price
A fleet with weekly handovers uses the platform very differently from one with annual driver assignments.
You pay for the modules you switch on, not the ones you leave off.
Running on phones, on the car’s own connection or on the trackers you already own needs no new equipment.
Existing trackers, fuel cards, accounting or ERP. Most connections are routine, and any that need extra work are named before you sign.
What you can hold us to
Every claim on this page is either shown working above, or listed here where you can check it.
Questions
Including the one most AI products avoid answering.
See all questionsGlass damage and tyre condition are not covered today, and nothing underneath the vehicle or inside the cabin is either. Your operator still records those by hand in the same checklist. The scan does not quietly skip them.
Capture does. An operator can complete a whole handover with no connection, and the images upload once the phone is back online. The analysis runs in the EU cloud, so the findings appear when the upload finishes.
It is processed and stored in the EU. We will sign a data processing agreement whenever you ask for one. You do not need to be a large account to get it.
Only for video telematics. Everything else runs on your team’s phones, on the connection built into many newer vehicles, or on the trackers you already own.
Yes. The driver app runs in five languages, and vehicle contracts can be translated before a driver is asked to sign one.
No. Tachograph data is outside what EasyFleet does today. If your fleet needs it, keep your current tachograph solution alongside EasyFleet.
See it on your own fleet
Thirty minutes, your vehicles, your actual costs. You get a written quote within two working days, with no obligation attached.
